CredentialTraxLicensure Compliance

For Associates in Supervision

Your Licensure Journey, Handled.

From your first supervised hour to your final board application, CredentialTrax tracks every requirement so you never lose a single hour of progress.

Start Your Free 30-Day Trial

No credit card required. Full access to all features during your trial.

Built for Every Step of Supervised Practice

Every feature was designed around the real workflow of pre-licensed clinicians. Not generic tracking — actual clinical compliance.

Three Ways to Log

  • Quick add between sessions — type, duration, and save in 30 seconds
  • Full entry with clinical notes, case initials, and discussion flags
  • Batch mode for end-of-week catch-up — spreadsheet-style grid
  • Save as draft, submit when ready

Phase-Aware Compliance

  • Your state's rules change as you accumulate hours — we track every phase
  • Indirect hour caps enforced per phase (no surprises at the board)
  • Supervision ratio validation in real time
  • Phase transition notifications to you and your supervisor

Deadline Intelligence

  • Seven types of proactive alerts — license, CE, documents, reports, evaluations, milestones, and calendar deadlines
  • Escalating reminders at 90, 60, 30, 14, and 7 days
  • Board reporting period tracking with automatic due date calculation
  • Pace projections show your estimated completion date

Entry Lifecycle

  • Every hour log follows a clear path: draft, submit, approved or returned
  • Supervisor reviews with inline feedback — no guessing what to fix
  • Returned entries explain exactly what needs correction
  • SHA-256 digital signatures on every approval for board compliance

Buyback Credits

  • Doctoral degrees, NCMHCE passage, and post-graduate coursework can reduce your hour requirements
  • CredentialTrax calculates the reduction automatically per your state's rules
  • State-specific minimum hours still enforced — no overcounting
  • Self-reported with board filing status tracking

Discussion Flags and Supervision Agenda

  • Flag any entry for clinical discussion from any logging mode
  • Your supervisor sees flagged items compiled into a ready-made agenda
  • Clear flags after your supervision session
  • Keeps clinical conversation structured and documented

Your Path to Licensure

Five steps. No spreadsheets. No guessing.

1

Create Your Profile

Pick your state, license type, and current hour count. Your requirements load instantly.

2

Connect Your Supervisor

Send an invitation or use their super-code. They get a free courtesy account.

3

Log as You Go

Enter hours in the mode that fits your workflow. Validation happens in real time.

4

Review and Approve

Your supervisor reviews, approves, or returns entries with feedback. Digital signatures seal each approval.

5

Stay on Track

Deadline alerts, phase transitions, and pace projections keep you moving toward licensure.

Founding Cohort

A Note from Our Founder

I built CredentialTrax because I lived the spreadsheet nightmare. When I was tracking my own supervised hours toward LPC licensure in Arkansas, I spent more evenings updating spreadsheets than I care to admit. I kept thinking: there has to be a better way. There wasn't — so my husband Joseph and I built one.

Every feature in this platform exists because I actually needed it. The phase tracking, the deadline alerts, the discussion flags for supervision — these aren't product ideas from a whiteboard. They're solutions to problems I faced personally, designed around how clinicians actually work.

I'll be honest: we're actively looking for testers. CredentialTrax is live and functional across all 50 states, but we need real clinicians using it in the real world to make sure every state's rules work the way they should. If something's off, we want to hear about it — and we fix things fast.

Your feedback doesn't go into a queue — it goes into the next release. This is your platform as much as it is ours, and I can't wait to build it with you.

Keri L Corn, LPC

Licensed Professional Counselor, Arkansas

Co-Founder, Stone and Spark Collective

Join the Founding Cohort

Simple, Transparent Pricing

Start with a free 30-day trial. No credit card required. Connect a supervisor and Connected features are free for 30 days from that moment. If it helps, keep going. If not, no hard feelings — your data is always yours.

Track Solo

Essentials

$5.99/mo

or $49/year

  • Unlimited hour logging (all 3 modes)
  • Real-time compliance validation
  • Requirements checklist
  • CE tracking with category breakdowns
  • Secure document vault
  • Multi-state support
  • Reports and exports
Start 30-Day Free Trial
With Your Supervisor

Connected

$9.99/mo

or $99/year

  • Everything in Essentials
  • Supervisor review and digital sign-off
  • Signed supervision agreements
  • Supervision session scheduling
  • Board-ready forms and reports
  • Free for 30 days when you first connect
Start 30-Day Free Trial
For Supervisors

Supervisor

Free forever

No credit card needed. All features included.

  • Review and approve hour logs
  • Supervision scheduling
  • Discussion agenda tools
  • Super-code instant connections
  • Board form generation
  • Compliance dashboard
  • CE tracking
Create Free Account

Supervisors always get free accounts with full features. Associates pay only when they're ready to commit.

You've Already Done the Hard Work. Let Us Make Sure It Counts.

Every hour you log, every approval you receive, every milestone you hit — tracked, validated, and ready for the board.

Start Your Free 30-Day Trial

No credit card required. Cancel anytime.